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Moving House

PERSONAL PROPERTY ACTIVITY HQ

 

 

Personal Property Activity HQ

 

We are dedicated to finding every possible way to "IMPROVE THE MOVE" for our service members, civilian employees, and their families.

The mission of the Personal Property Activity Headquarters is to ensure a smooth personal property transition for DoD service members, Coast Guard members, civilian employees and their families. The PPA provides innovative analysis, diligent compliance and reliable administration of DoD and AF personal property policies, procedures, and practices ensuring our nation's combat readiness. 

                                                                                                 

Playlist:
Video by Andriy Agashchuk
Air Force Personal Property Activity
502nd Air Base Wing Public Affairs
Sept. 15, 2022 | 1:41
The Air Force Personal Property Activity Headquarters is charged with delivering a smooth personal property move for Department of Defense service members, Coast Guard members, civilian employees and their families using innovative analysis, diligent compliance and reliable administrations of DOD and Air Force policies. Working in concert with three Joint Personal Property Shipping Offices and 74 Personal Property Processing Offices worldwide, the PPA HQ is the unifying organization that enables the collaboration of DOD and commercial entities in the execution of personal property movement.

The Air Force Personal Property Activity is dedicated to finding every possible way to "IMPROVE THE MOVE" for our service members, civilian employees, and their families. (U.S. Air Force video by Andriy Agashchuk)
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Personally Property FAQs

PCS Resources

Claims for Personal Property Loss/Damage

 

If your property is lost or damaged during the move, you can file a claim against the Transportation Service Provider (TSP). You have the option of a quick-claim settlement (under $500) or filing for a Full Replacement Value (FRV) claim against the TSP in DPS. The TSP has the right to repair items to pre-shipment condition.  If the TSP elects to repair damaged items, the TSP is responsible for obtaining all repair estimates.

For questions regarding claims, go to https://claims.jag.af.mil/ or you may contact the claims office at 

Email: afcsc.ja@us.af.mil

Commercial Phone: 937-656-8044 

DSN: 986-8044 or Toll Free: 1-877-754-1212.

 

 

Moving Photo

Professional Books, Paper and Equipment (PBP&E/Pro-Gear)

Service Member

As a Service member you are authorized PBP&E when you certify that it is necessary for official duty at your next PDS. The next PDS includes the home of record (HOR) or home of selection (HOS) upon leaving the Service.  PBP&E must be declared at the origin of the shipment, and must be documented.  The weight of PBP&E is not included in the maximum authorized HHG weight allowance and is limited to 2,000 pounds.  The weight cannot be waived or increased except as identified in the Joint Travel Regulation (JTR).  PBP&E includes reference material not ordinarily available at the next PDS, specialized clothing, individually owned or specially issued field clothing and equipment; Government or uniformed service owned accountable organizational clothing and individual equipment issued to the Service member.

Spouse

PBP&E are items needed for your spouse’s employment or community support activities at the next or a later destination.  The spouse’s PBP&E authorized maximum weight is limited to 500 pounds.

Documentation of PBP&E

Government shipments must include PBP&E references in the inventory (ex. M-Pro, S-Pro, Pro-gear).   Personally Procured Moves (PPM) require documented certification of the PBP&E by the shipping office counselor prior to the move.

 

 

 

Personally Procured Move graphic

 

 

Moving Truck graphic

 

PPM Household Goods Shipment and Storage FAQs

Military Housing

Personally Procured Move (PPM)

A Personally Procured Move (previously known as a Do-It Yourself Move) is when you personally move your household goods instead of using a government Transportation Service Provider (TSP).  You may move your property using any POV(s), rental vehicle or by contracting services to a third party.  You may perform a full PPM or a partial PPM.  A partial PPM allows you to move part of your household goods and the government moves the remainder.

 As with any move, prior to starting your PPM, a valid travel order and authorization from your origin shipping office are required.  Under no circumstances should you acquire expenses related to your PPM without a valid travel order.  Expenses incurred prior to receiving a valid travel order are NOT reimbursable. (JTR paragraph 010206)

 A PPM provides many advantages for moving your own property:

  • You control the tempo of packing and decide what days to pack and load
  • You pack your valuables and fragile items to your liking
  • You will always know where your property is
  • You decrease the handling of your property, possibly minimize the damage and/or loss of your property

 A monetary incentive equal to 100% of the Government Constructed Cost (GCC) for the weight moved up to your maximum authorized weight allowance is authorized.  You may also obtain an advance of your incentive to assist with defraying the cost of a rental vehicle and/or associated moving items.  Your advance is based upon the estimate you provide to the shipping office.  It is critical not to overestimate the weight of your personal property, as it may result in an overpayment of your incentive, when you complete your move.

 Once you receive the authorization from the shipping office, you may start your move.  Of utmost importance to the PPM program are weight tickets.  A full and empty weight ticket is required for each vehicle.  If you hire a third party to move your property, ensure that weight tickets are included in your contract and are provided upon delivery of your property.  If weight tickets are not obtained, you forfeit your claim to receive an incentive payment and will only receive actual cost reimbursement, not to exceed the GCC of your weight allowance.  Manufactured weights, estimates or on-line weights are not acceptable weights.  Weight tickets can be obtained at any point in the move (origin, destination or any point in between).  It is encouraged that you use a certified public weight scale to obtain accurate weight tickets.

 Upon completion of your move, you will submit all of your documents and weight tickets to your shipping office.  Members in a PCS status will submit documents to their destination shipping office; separatees and retirees will return documentation the origin shipping office.  The shipping office will finalize and submit your documents to finance for payment.  If you have any questions regarding your PPM, you may call any personal property shipping office for guidance.

 

PPA/PPM Acronyms

 

  • AO - Authorizing Official
  • BCMR - Board for Correction of Military Records
  • BL - Bill of Lading
  • CONUS - Continental United States
  • COT - Consecutive Overseas Tour
  • DEROS - Date Eligible for Return from Overseas
  • DoD - Department of Defense
  • DPS - Defense Personal Property Program
  • FRV - Full Replacement Value
  • FSO - Financial Services Office
  • GBL - Government Bill of Lading
  • GMO - Government's Maximum Obligation
  • HHG - Household Goods
  • HOR - Home of Record
  • HOS - Home of Selection
  • IPCOT - In-Place Consecutive Overseas Tour
  • JPPSO - Joint Personal Property Shipping Office
  • JTR - Joint Travel Regulation
  • MT - Measurement Ton
  • NTE - Not to exceed
  • NTS - Non-temporary storage (permanent storage)
  • OCONUS – Outside of the Continental United States
  • PBP&E - Professional Books, Paper and Equipment
  • PCS - Permanent Change of Station
  • PDS - Permanent Duty Station
  • PLEAD - Place Entered Active Duty
  • POV - Privately Owned Vehicle
  • PPCIG - Personal Property Consignment Instruction Guide
  • PPM - Personally Procured Move (previously DITY)
  • PPSO - Personal Property Shipping Office
  • RIP - Report on Individual Personnel
  • SIT - Storage in Transit (temporary storage)
  • TDY - Temporary Duty
  • TMO - Traffic Management Office/Personal Property Office
  • TO - Transportation Officer
  • TSP - Transportation Service Provider
  • UB - Unaccompanied Baggage
  • VPC - Vehicle Processing Center

 

PCS Move

Storage in transit(SIT)

Storage In-Transit(SIT) is included as part of HHG transportation unless specifically prohibited. Non-temporary storage(NTS) may be authorized or approved as an alternative to HHG transportation for any or all of your HHG when storage is in the Government's best interest.

Storage In-Transit 

First 90 Days- SIT is included as a part of HHG transportation. SIT is an allowance contingent upon necessity and is not automatic. The first 90 days of SIT is provided to you to allow time to find residence and have your property delivered.

Second 90 Days/180 Days- You may request a time-limit extension through your local shipping office if you cannot accept delivery of your property within the first 90 days. In order to request an additional 90 days of SIT, submit a DD Form 1857, Temporary Commercial Storage at Government Expense, a justification letter and supporting documentation. Additional SIT may be authorized or approved due to circumstances beyond the Service member's control such as:

  • Serious illness of the Service member
  • Serious illness or death of a dependent
  • Directed TDY after arrival of the PDS
  • Awaiting completion of a residence under construction
The decision to have a house built after your arrival to your PDS is not justification for additional SIT. "Awaiting completion of a residence under construction" is essentially a house that is in the progress of completion upon your arrival OR a house you personally started having built prior to your RNLTD. The JTR paragraph 0518-A3b(1) states: Additional SIT may not be authorized or approved when a member elects to have a home built while other housing is available. 
 
Approval and denial authority for shipments in temporary storage beyond 180 days is delegated to the appointed Transportation Officer at the shipping office. If the T.O. believes your request is questionable or problematic, they may forward it to pphq.ppec.customerservice@us.af.mil for review.
 
Examples of SIT of more than 180 days include:
  • Awaiting delivery of HHG to government quarters when member is on the housing list
  • Other deserving cases when you submit justification showing the situation is beyond your control
  • Directed TDY after arrival of the PDS
  • Serious illness of the Service member
 

 

 

Non-Temporary Storage(NTS) JTR 0518-B

Important: If you are retiring/separating and not planning on staying in the area in which you retired/separated, it is highly encouraged you utilize NTS. If you elect to ship your property in lieu of NTS, you will only be authorized 90 days of SIT. If your property remains in storage past the expiration date, the storage will be converted to your expense. The changes for SIT are considerably more expensive than NTS.

NTS cannot be utilized once your property has been shipped to your destination. You will only receive the 90 days of SIT. The below reasons are very common, therefore it is highly recommended you use the NTS entitlement. 

Common reasons members need more than 90 days:

  • House was not completed on time
  • Loan status was denied due to change in employment status(retired/separated)
  • Closing date was delayed
  • I thought I was going to get the job I applied for
  • My renters refused to move
  • I need to do repairs
  • The apartment I rented is too small to accommodate my property
  • I am living with family/friend and my property will not fit in their residence
NTS must be in a storage facility near the location of the HHG on the date the Service member's PCS order is issued. The authority for NTS begins the date orders are published and continues through the expiration of the orders.

If you are a member serving on an OCONUS assignment and you extend, you are required to forward a copy of your current DEROS RIP to the servicing JPPSO to allow continued storage payment through your new DEROS. 
  • If you are serving an IPCOT or COT, you are required to forward the servicing JPPSO a copy of the new order to continue NTS without interruption during your tour.
  • If you separate/retire OCONUS, you are required to send a copy of your retirement/separation order to the servicing JPPSO to continue NTS on your retirement/separation order as soon as you receive orders
  • If you are entitled to a home of selection, your NTS will expire 1 year from the date of active duty termination. 
  • If you have a Home of Record/Place Entered Active Duty(HOR/PLEAD) entitlement, your NTS will expire 180 days after the active duty termination date.



 

POV Page Break

 

Privately Own Vehicle (POV) Shipment

POV allowances are discretionary (JTR 053001-B).  This means that a PCS order must indicate that a specific allowance is authorized.  POV shipping and storage allowances, which are incorrectly stated on a PCS order, does NOT authorize an entitlement.  The primary intent of POV shipment is to allow a member’s primary means of transportation to be used at the PDS. 

 

CONUS POV SHIPMENT

There are two circumstances when a POV may be transported within the CONUS:

The first circumstance occurs when an order has been received for a PCS between CONUS permanent duty stations (PDSs) and the Service member is physically unable to drive (JTR 052901-A2).  The local MPF authorizes/approves POV shipment when a member is physically unable to drive.  It is the member’s responsibility to provide medical documentation to the MPF so that the allowance is annotated in the PCS order (AFI24-602V4, Paragraph 7.1).  This allowance does not apply to a dependent who cannot physically drive or ride in a POV for prolonged periods.

 

The second eligible circumstance is when a PCS order has been received and does not allow sufficient time to drive and report to the PDS as ordered.  For example, if an order is received and the RNLTD is within 3 days, then this may be insufficient time for the member to drive to his/her PDS safely.  The MPF authorizes/approves POV shipment when a member has insufficient time to arrive at his/her PDS.

 

There is no authority for a Shipping Office to arrange for shipment of a POV within the CONUS. Arrangement and reimbursement for personally procuring transportation for a POV is between the MPF, Finance and the member.

 

OCONUS POV SHIPMENT

A Service member with an OCONUS PDS order is authorized to ship ONE (1) POV unless restricted by the authorizing official (AO) or Service regulations (JTR 053001-A).

It is always highly encouraged, upon receipt of an OCONUS PCS order, that you receive counseling from the shipping office.  During counseling, you will receive host country guidance from the Personal Property Consignment Instruction Guide (PPCIG).  This information verifies if a Service member is eligible to transport a POV and additional information regarding restrictions on POV types and sizes.  Factors such as rank or branch of service also determine eligibility for POV shipment.  You will also receive information regarding vehicle cleanliness, fuel, keys, unacceptable items, safety requirements and drop off locations.  A copy of the Defense Travel Regulation, Attachment 3, Shipping Your POV should also be provided.  This reference material details all the information discussed during counseling, liability information, insurance, member responsibilities and general information about the Vehicle Processing Centers (VPC).

 

WHERE DO I TAKE MY POV?

As you near your departure date, you will need to turn in your vehicle to a VPC.  Always allow additional time should any issues arise, while turning in your vehicle.  There are numerous VPC locations available throughout the United States and OCONUS for turn-in of your vehicle.  An appointment will need to be scheduled to turn your POV into a VPC.  Visit www.pcsmypov.com to schedule an appointment and verify if there are any current safety recalls.  Be prepared and heed all the guidance prior to arriving to the VPC to ensure the POV is shipment ready.

 

 

POV SIZE IS IMPORTANT

When POV transportation is authorized, one POV not to exceed (NTE) 20 measurement tons may be transported (JTR 053001-B3.a).  Vehicles that exceed 20 measurement tons (MT) are considered oversized or “out of gauge.”  If you vehicle exceeds the weight limit a signed agreement is required to pay the excess transportation cost (JTR 053001-B2.a).  Vehicle dimensions can be calculated by using the formula below:

 

L x W x H = MT

      40 

 

EXAMPLE: (L) 17' x (W) 8' x (H) 5.75' = 782 cubic feet/40 = 19.55 MT)

 

Size restriction does not apply for members who are authorized shipment of an oversized POV for medical reasons.  Members must send requests for oversized POVs through the Installation Surgeon General and MPS.  Additionally, authorization for oversized vehicle under these circumstances must be annotated on member’s order (AFI 24-602V4, para 7.6.4).

 

 

MY ASSIGNMENT IS CANCELLED.  WHAT NEXT?

If you have shipped your POV and your assignment is later cancelled or your order amended, modified or revoked, you may have your POV reshipped at Government expense to the proper destination to include returning your POV to the former PDS.

 

CAN I PAY TO HAVE MY POV SHIPPED AND BE REIMBURSED?

No.  Reimbursement for personally procuring transportation of your POV is not authorized unless the POV was shipped based upon erroneous advice of a Government representative who is responsible to provide POV shipment counseling such as a Transportation Officer (JTR 053001-B1, Table 5-64, Rule 2.b.).

 

POV STORAGE

A Service member who is authorized POV transportation is not authorized POV storage. The intent of POV storage is to provide storage for the member’s primary means of transportation. It is not an automatic allowance to store vintage, historic, classic, restored, collector or customized vehicles (AFI 24-602 V4, 7.12.2.3).  Cost equalization is not a factor when determining allowances.

 

CAN I STORE MY POV?

Storage for one POV may be authorized if a Service member is:

•       Ordered to a foreign or non-foreign PDS OCONUS where POV transportation is not permitted due to the country, area, U.S. laws, regulations, other restrictions, or the extensive modification of the POV required as a condition of entry

•       Sent on a TDY in support of a contingency operation for more than 30 days

•       Sent on a TDY in support of humanitarian assistance or other emergency operations as declared by an Executive Order or by the administering Secretary. In this circumstance, POV storage must be authorized through the Secretarial Process

•       Authorized a POV due to a unit PCS and the unit is deployed 31 days or more en-route

 

WHERE DO I TAKE MY POV FOR STORAGE?

As you near your departure date, you will need to turn in your vehicle to a VPC.  You should always allow additional time should any issues arise while turning in your vehicle. There are numerous VPC locations available throughout the United States and OCONUS for you to turn your vehicle for storage.  You will need to schedule an appointment to turn your POV in to a VPC. Visit www.pcsmypov.com to schedule your appointment and also verify if your POV has any current safety recalls.  Be prepared and heed all the guidance prior to arriving at the VPC to ensure that your POV is shipment ready.

 

CAN I STORE MY OWN POV?

You may arrange for POV storage at a commercial storage facility other than the VPC.  Storage in a private residence, garage, yard, private lot does not constitute a commercial facility (JTR 0532-B3b).  A commercial facility is defined by the JTR as any commercial fee-for-service facility, open to the public for long-term storage of household goods or privately owned vehicles (JTR Appendix A).  Reimbursement is based upon the actual storage cost and limited to what it would have cost the Government to store your POV (JTR 0532-B3a).  If you elect to personally procure storage of your vehicle in the CONUS while you are OCONUS, transportation of that vehicle, at Government expense, from the procured storage location to the new CONUS PDS is not authorized. (JTR 0529-B1e).

 

POV graphic

Privately Owned Vehicle FAQs

 

 

POV Related Links

Shipping Cargo

 

Excess Cost page break graphic

 

Excess Cost Adjudication Function

Proactive Approaches to Avoiding Excess Cost

 

·      Ensure your Professional, Books, Paper, & Equipment (PBP&E) to include Spousal professional items are separated and documented on your household goods inventory.

 

* PBP&E is defined in the Joint Travel Regulation (JTR) Appendix A.

 

PROFESSIONAL BOOKS, PAPERS, AND EQUIPMENT (PBP&E) are also known as professional (“pro”) gear.  A Service member or employee’s PBP&E are items needed for the performance of official duties at the next or a later PDS.

 

A.  PBP&E include reference material not ordinarily available at the next PDS; specialized clothing such as diving suits, flying suits, helmets, band uniforms, chaplains' vestments, and other specialized apparel; individually owned or specially issued field clothing and equipment; Government or uniformed service owned accountable organizational clothing and individual equipment issued to the Service member or civilian employee; communication equipment used by a Service member or civilian employee in association with the Military Auxiliary Radio System.

 

B.  PBP&E exclude commercial products for sale or resale; sports equipment; shop fixtures; furniture; personal computer equipment and accessories; memorabilia, including awards, plaques or other objects presented for past performance; table service, including flatware, serving pieces, dishes, other utensils, and glassware; or other items of a professional nature that are not necessary at the next or a later PDS, such as text books from previous schools unrelated to future duties, or personal books.

 

C.  For a Service member’s dependent spouse, PBP&E are items needed for the spouse’s

employment or community support activities at the next or a later destination.  A civilian employee’s dependent spouse does not receive PBP&E. (This information must be annotated on DD Form 1299 Shipment Application.)

 

Note:  Home school supplies and equipment do not qualify as spouse PBP&E. If an allowance for NTS exists, NTS is authorized for both the PBP&E for the member and the PBP&E for his/her dependent spouse when one or both are not required at the member’s next PDS. (AFI 24-602 V4 para. 3.1.3.1)

 

·      Rid yourself of unnecessary items or personally procure items that maybe in excess of your weight entitlement. 

 

If you believe that you are overweight, to avoid being billed for excess weight, you perform a Personally Procured Move (PPM).  If you have additional weight allowance left from your government move, the remaining weight will be paid to you in an incentive not to exceed your prescribed weight allowance.   Please ensure you complete an application to do a PPM prior to moving. 

 

·      Know Your Weight! 

 

Stay abreast of your final household good shipment weight. The time to request reweigh is when you discover you are over your weight entitlement.  The request should be in advance of delivery of your personal property shipment.

 

· Look for opportunities to minimize the use of Storage-In-Transit (SIT) and Nontemporary Storage (NTS), especially if you know your shipment exceeds your prescribed weight allowance. 

 

This does not mean do not use your entitlement.  We want to provide awareness that your excess cost could increase because of additional storage cost if your shipment is overweight.  When moving work toward having a clear plan in executing your move, whether that is having a delivery address or minimizing the time your shipment is stored.  If your shipment is in excess of your prescribed weight allowance ensure that your shipment is delivered, as soon as possible, to avoid additional excess cost.

 

•       If you are going to or coming from an overseas location, ensure your prescribed weight allowance is not exceeded for your Unaccompanied Baggage shipment (UB).  Members often experience significant excess cost because they ship items not classified as items needed for shipment in their UB shipment, which is restricted in allowable weight.  If you can ship these items in your household goods shipment, even if in excess of your prescribed weight allowance the savings will be significant.  The cost of shipping items by air from overseas locations is the factor that drives up the cost of movement.  Avoid being overweight in your UB shipment at all cost.

 

·      Communication is Key! 

 

If something seems questionable, it probably is.  Your local Personal Property Shipping Office (PPSO) will be able to answer any questions you have about your move.  A smooth move happens when you are INFORMED.

Excess Cost Appeals Process

 There are (3) three action steps in your appeal process:

•       Rebuttal: Rebuttal documentation is forwarded to PPA HQ/ECAF by the local (J) PPSO/PPPO or can be sent directly by the member through email to hqppa.ecaf-adj@us.af.mil. This applies to active duty, separated, and retired USAF members only. The member must provide a written memorandum to support why the debt is unjustified. A rebuttal for indebtedness must be filed prior to a remission or BCMR.(Note: Personal Property indebtedness does not have a statue of limitations).

 

•       Remission: Members on active duty may file a remission(reduction) of indebtedness through their local FSO. The servicing FSO complies with procedures as outlined in DFAS DEM 7073-1, Volume 1. Only the uncollected portion of the debt can be considered for remission.  A rebuttal for the indebtedness must be filed before a remission.

 

•       Air Force Board for Correction of Military Records (BCMR): The BCMR has authority to correct any element of a military record, including the facts supporting any type of indebtedness. It applies to members or former members and dependents or heirs of deceased members. It recognizes the right to appeal cases if they think an error or injustice has been committed.  The individual will complete and submit a DD Form 149, Application for Correction of Military Records. 

 

                                     i.    Before BCMR action involving excess costs can occur, the member must appeal the case by filing a rebuttal.  A copy of the final adjudication (rebuttal) must accompany the BCMR application.

 

                              ii.     Members on active duty must file a remission of the debt BEFORE submitting a BCMR.  The remission request must accompany the BCMR application.

 

                                           iii.     If a BCMR request is granted, PPA HQ/ECAF takes necessary action to modify or terminate the indebtedness.

 

* There is no statute of limitation for collection of Government owed debts.    

 

 

Excess Cost Adjudication Function FAQs

Related Links

On-base Housing

 

Home of Selection Page Break

 

On-base Housing
On-base Housing
On-base Housing
Housing Visit

Home Of Selection (HOS) Travel and Transportation Entitlement

If you are a service member that retired/separated with a Home of Selection, you have 3 years to utilize your travel and transportation entitlement.  Your HOS can be any location within the United States (including Alaska and Hawaii), your HOR/PLEAD outside the United States, or any other location subject to excess costs.  Destination countries may impose port fees and tariffs on inbound shipments, which will be the member’s expense.  Shipments transported by the government should be picked up prior to the entitlement expiration date.  If you personally procure a move, ensure the move is completed and submitted for reimbursement to the responsible Transportation Office prior to the expiration of the entitlement.  Circumstances where a hardship has prevented the use of your entitlements prior to the expiration date, you may request an extension.

 

HOS Shipping Entitlements:

·      HHG shipment to your home of selection anywhere within the United States (including Alaska and Hawaii).  Shipment of POV is authorized if selecting Alaska or Hawaii

·      Your HOR outside of the United States

·      Nontemporary storage is authorized the date your order is published and expires 1 year after your effective date from active duty termination.  This entitlement cannot be extended unless you were hospitalized for a period of time during your 1 year entitlement

Extensions for Home of Selection

JTR 051003-I defines time limitations for HOS.  The travel to the HOS must begin within 3 years after the release from active duty unless authorized an extension. If additional time is required, members may submit a request for an extension. The 3 year time limit to move does not extend to NTS. NTS ends 1 year from the date of active duty termination. These are not common occurrences, as every member may not qualify.  A six-year limit may only be extended for travel to the HOS if a Service member has a certified and on-going serious/terminal medical condition.  All extensions must have been for the same medical condition. 

 Reasons for extensions for HOS are in (3) three categories: Medical, Education/Training & Other Deserving Cases (ODC).  

 JTR 051003-I.1.a.  Serious Medical Treatment on Active Duty Termination Date

A Service member and his or her dependent are authorized PCS travel and transportation allowances from the last PDS to an HOS when the Service member is either confined in or undergoing treatment at a hospital.  The Service member and dependent must begin travel from the hospital or medical facility within 3 years after discharge or termination of medical treatment.

 JTR 051003-I.1.b.  Serious Medical Treatment after Active Duty Termination Date

A Service member who has not yet traveled to an HOS within 3 years after his or her active-duty termination date and becomes confined in or undergoes treatment at a hospital during that 3-year period is authorized additional time for PCS travel and transportation allowances from the last PDS to an HOS.  The Service member and dependent’s initial one-year limit is extended by the number of days spent in the hospital.

 JTR 051003-I.1.c.  Education Started Before or on Active Duty Termination Date

A Service member and his or her dependent are authorized PCS travel and transportation allowances when the Service member is attending training or receiving education on his or her active-duty termination date to qualify for civilian employment.  The Service member and dependent must travel within 3 years after the training or education is completed or 4 years from the active duty termination date, whichever occurs first.

 JTR 051003-I.1.d.  Other Deserving Cases During the one-year Active Duty Termination Date

If a Service member is prevented from traveling due to an unexpected event that is beyond the Service member’s control and is related to the Service member’s separation from the Service, the 3-year time limit applies for both the Service member and dependent’s travel unless extended through the Secretarial Process.

Examples of ODC:

 

    ·       Completion of renovation/construction of retirement home

 

·      Completion of child’s high school

·      Active duty spouse

·      Completion of child’s high school

·      Death of immediate family member (mother, father, sister, brother, child, spouse)

·      Employment OCONUS

*Additional ODC qualifying reasons may also be located in AFI 24-602V4, Table 4.1.

 

 

Home of Record (HOR) Travel and Transportation Entitlements

If you separate with a HOR entitlement, you have 180 days to utilize your travel and transportation entitlement.  The entitlement is for shipment of HHG to your HOR or PLEAD listed on the separation orders.  If you choose to move to an alternate location, you may be subject to excess cost if the cost to the alternate location exceeds the Government's Maximum Obligation (GMO) to the HOR or PLEAD location.  Shipments transported by the government should be picked up prior to the entitlement expiration date.  If you personally procure a move, ensure the move is completed and submitted for reimbursement to the responsible Transportation Office prior to the expiration of the entitlement.  Circumstances where a hardship has prevented the use of your entitlements prior to the expiration date, you may request an extension.

 

Home of Record Entitlement:

·      HHG shipment to your home of record

·      Anywhere else not to exceed the cost of moving your HHG in one lot to your HOR

·      POV shipment is not authorized if selecting any other place 

·      POV shipment is authorized to your HOR/PLEAD when your HOR/PLEAD is outside of the United States

Nontemporary storage is authorized the date your order is published and expires 180 day after your effective date from active duty termination 

Extensions for Home of Record

JTR 051002-K defines time limitation requirements for member with HOR entitlements.  Extensions are granted in 180-day increments with a maximum of (5) extensions which is an estimated 3 years from the effective date of separation.

 Examples of ODC:

          •      Completion of renovation/construction of retirement home

 

•       Completion of child’s high school

•       Active duty spouse

•       Completion of child’s high school

•       Death of immediate family member (mother, father, sister, brother, child, spouse)

•       Employment OCONUS

*Additional qualifying reasons may be found in AFI 24-602V4, Table 4.1

 Submit extension requests to HQPPA.ECAF-EXT@us.af.mil.  You may call DSN: 487-3312 COMM: 210-652-3312 if you require additional assistance or clarification.  The list of examples is not all inclusive.

 What documentation should I submit with my request?

 

  • Email request stating the circumstances that are preventing you from utilizing your entitlement
  • Copy of retirement/separation orders (Do not send your DD214)
  •    Current mailing address and contact phone number
  •   Supporting documentation from the third party validating your request
  •  State whether you DO or DO NOT have property in NTS.  If applicable, provide the servicing JPPSO or storage contractor

 

 

Requests should be submitted 60 days prior to the expiration date.  This allows time to process your request and if you do not qualify, it will allow you time to arrange for movement before your entitlement expires.

 

When should I submit my request?

•       HOR: 60 to 45 days prior to the expiration date

•       HOS: 60 to 30 days prior to the expiration date

 

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