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The mission of the Personal Property Activity Headquarters is to ensure a smooth personal property transition for DoD service members, Coast Guard members, civilian employees and their families. The PPA provides innovative analysis, diligent compliance and reliable administration of DoD and AF personal property policies, procedures, and practices ensuring our nation's combat readiness.
Current PCS, household goods affected by supply shortages
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A. Contact your local shipping office if you have an entitlement question. https://installations.militaryonesource.mil/?looking‐for‐a=program/programservice=
A. No. An order is required to authorize the shipping entitlement.
A. First time movers should always contact their shipping office for detailed instructions on how to process their moves.
A. Schedule your shipment in DPS located at https://www.militaryonesource.mil/moving‐housing/moving/pcs‐and‐military‐moves/. Once you submit your shipment, contact your local shipping office to verify receipt.
A. You may contact the DPS help desk, 24/7 at usarmy.scott.sddc.mbx.g6-SRC-DPS-HD@mail.mil or at 1-800-462-2176.
A. Yes. You are required to declare this at the time of your shipment application. Extra pick up/deliveries must be documented and the addresses must be provided at the time of counseling or annotated in DPS.
A. Typically, you should receive an email from your movers within three business days. If not, you can check the status of your shipment in DPS or call your local shipping office.
A. Contact the shipping office for a Quality Assurance personnel immediately. Locate your shipping office at https://installations.militaryonesource.mil/?looking‐for‐a=program/programservice=
A. DPS sends automatic emails when it detects you may be over your weight allowance; however, it does not account for certain deductions. Contact your shipping office for assistance in confirming the final weight.
A. Contact your local shipping office for assistance. Visit https://installations.militaryonesource.mil/?looking‐for‐a=program/programservice=
2/focus=program to locate your responsible shipping office then scroll to their Regional Processing Office.
A. Submit your request, your separation/retirement order and supporting documentation to email@example.com.
A. The entitlement for HOR separatees expires 180 days and home of selection is one-year from the effective separation date.
A. Submit your claim through DPS with your Transportation Service Provider (TSP). If you encounter issues with the resolution of your claim, contact the Air Force Claims Service Center for assistance. Email: AFCSC.JA@us.af.mil, DSN: 986-8044 or Toll Free: 877-754-1212.
Moving Your Personal Property
Personal Property Resources
Defense Personal Property System
Military PCS Customer Service Contacts
Find Your Local Transportation Office
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If your property is lost or damaged during the move, you can file a claim against the Transportation Service Provider (TSP). You have the option of a quick-claim settlement (under $500) or filing for a Full Replacement Value (FRV) claim against the TSP in DPS. The TSP has the right to repair items to pre-shipment condition. If the TSP elects to repair damaged items, the TSP is responsible for obtaining all repair estimates.
For questions regarding claims, go to https://claims.jag.af.mil/ or you may contact the claims office at
Commercial Phone: 937-656-8044
DSN: 986-8044 or Toll Free: 1-877-754-1212.
A. Contact your local shipping office. You can find their contact info at https://www.move.mil/resources/locator-maps
A. No. The entitlement to move property does not start until a valid travel order is issued. Expenses incurred prior to the order are not reimbursable.
A. No. Weight tickets are required and must be obtained from certified Government, commercial or public scales. Your local personal property office can assist you with locating scales.
A. Submit an itemized list with estimated weights, which will then be certified by your origin shipping office.
A. The JTR allows for SIT (temporary storage) at origin, destination or any point in between.
A. If you are an active duty member you will submit your documentation to your local shipping office at your gaining location. Separatees or retirees PPM documents are returned to the shipping office at the origin location.
A. No. Expenses incurred prior to receipt of a travel authorization or order are not reimbursable.
*See the Personally Procured Moves (PPM) section on the Home page for useful information.
A: No. You will need a full and empty weight ticket for each leg of your move. (Origin PDS to TDY, TDY to Destination PDS, and Origin PDS to Destination PDS)
A Personally Procured Move (previously known as a Do-It Yourself Move) is when you personally move your household goods instead of using a government Transportation Service Provider (TSP). You may move your property using any POV(s), rental vehicle or by contracting services to a third party. You may perform a full PPM or a partial PPM. A partial PPM allows you to move part of your household goods and the government moves the remainder.
As with any move, prior to starting your PPM, a valid travel order and authorization from your origin shipping office are required. Under no circumstances should you acquire expenses related to your PPM without a valid travel order. Expenses incurred prior to receiving a valid travel order are NOT reimbursable. (JTR paragraph 010206)
A PPM provides many advantages for moving your own property:
A monetary incentive equal to 100% of the Government Constructed Cost (GCC) for the weight moved up to your maximum authorized weight allowance is authorized. You may also obtain an advance of your incentive to assist with defraying the cost of a rental vehicle and/or associated moving items. Your advance is based upon the estimate you provide to the shipping office. It is critical not to overestimate the weight of your personal property, as it may result in an overpayment of your incentive, when you complete your move.
Once you receive the authorization from the shipping office, you may start your move. Of utmost importance to the PPM program are weight tickets. A full and empty weight ticket is required for each vehicle. If you hire a third party to move your property, ensure that weight tickets are included in your contract and are provided upon delivery of your property. If weight tickets are not obtained, you forfeit your claim to receive an incentive payment and will only receive actual cost reimbursement, not to exceed the GCC of your weight allowance. Manufactured weights, estimates or on-line weights are not acceptable weights. Weight tickets can be obtained at any point in the move (origin, destination or any point in between). It is encouraged that you use a certified public weight scale to obtain accurate weight tickets.
Upon completion of your move, you will submit all of your documents and weight tickets to your shipping office. Members in a PCS status will submit documents to their destination shipping office; separatees and retirees will return documentation the origin shipping office. The shipping office will finalize and submit your documents to finance for payment. If you have any questions regarding your PPM, you may call any personal property shipping office for guidance.
Hiring a 3rd Party Mover
Traditional Personally Procured Move
Storage In-Transit(SIT) is included as part of HHG transportation unless specifically prohibited. Non-temporary storage(NTS) may be authorized or approved as an alternative to HHG transportation for any or all of your HHG when storage is in the Government's best interest.
First 90 Days- SIT is included as a part of HHG transportation. SIT is an allowance contingent upon necessity and is not automatic. The first 90 days of SIT is provided to you to allow time to find residence and have your property delivered.
Second 90 Days/180 Days- You may request a time-limit extension through your local shipping office if you cannot accept delivery of your property within the first 90 days. In order to request an additional 90 days of SIT, submit a DD Form 1857, Temporary Commercial Storage at Government Expense, a justification letter and supporting documentation. Additional SIT may be authorized or approved due to circumstances beyond the Service member's control such as:
Important: If you are retiring/separating and not planning on staying in the area in which you retired/separated, it is highly encouraged you utilize NTS. If you elect to ship your property in lieu of NTS, you will only be authorized 90 days of SIT. If your property remains in storage past the expiration date, the storage will be converted to your expense. The changes for SIT are considerably more expensive than NTS.
NTS cannot be utilized once your property has been shipped to your destination. You will only receive the 90 days of SIT. The below reasons are very common, therefore it is highly recommended you use the NTS entitlement.
Common reasons members need more than 90 days:
POV allowances are
discretionary (JTR 053001-B). This means
that a PCS order must indicate that a specific allowance is authorized. POV
shipping and storage allowances, which are incorrectly stated on a PCS order,
does NOT authorize an entitlement. The
primary intent of POV shipment is to allow a member’s primary means of
transportation to be used at the PDS.
CONUS POV SHIPMENT
There are two
circumstances when a POV may be transported within the CONUS:
circumstance occurs when an order has been received for a PCS between CONUS
permanent duty stations (PDSs) and the Service member is physically unable to
drive (JTR 052901-A2). The local MPF
authorizes/approves POV shipment when a member is physically unable to drive. It is the member’s responsibility to provide
medical documentation to the MPF so that the allowance is annotated in the PCS
order (AFI24-602V4, Paragraph 7.1). This
allowance does not apply to a dependent who cannot physically drive or ride in
a POV for prolonged periods.
The second eligible
circumstance is when a PCS order has been received and does not allow
sufficient time to drive and report to the PDS as ordered. For example, if an order is received and the
RNLTD is within 3 days, then this may be insufficient time for the member to
drive to his/her PDS safely. The MPF
authorizes/approves POV shipment when a member has insufficient time to arrive
at his/her PDS.
There is no
authority for a Shipping Office to arrange for shipment of a POV within the
CONUS. Arrangement and reimbursement for personally procuring transportation
for a POV is between the MPF, Finance and the member.
OCONUS POV SHIPMENT
A Service member
with an OCONUS PDS order is authorized to ship ONE (1) POV unless restricted by
the authorizing official (AO) or Service regulations (JTR 053001-A).
It is always highly
encouraged, upon receipt of an OCONUS PCS order, that you receive counseling
from the shipping office. During
counseling, you will receive host country guidance from the Personal Property
Consignment Instruction Guide (PPCIG). This
information verifies if a Service member is eligible to transport a POV and
additional information regarding restrictions on POV types and sizes. Factors such as rank or branch of service also
determine eligibility for POV shipment.
You will also receive information regarding vehicle cleanliness, fuel,
keys, unacceptable items, safety requirements and drop off locations. A copy of the Defense Travel Regulation,
Attachment 3, Shipping Your POV should
also be provided. This reference
material details all the information discussed during counseling, liability
information, insurance, member responsibilities and general information about
the Vehicle Processing Centers (VPC).
WHERE DO I TAKE MY
As you near your
departure date, you will need to turn in your vehicle to a VPC. Always allow additional time should any issues
arise, while turning in your vehicle. There
are numerous VPC locations available throughout the United States and OCONUS
for turn-in of your vehicle. An
appointment will need to be scheduled to turn your POV into a VPC. Visit www.pcsmypov.com
to schedule an appointment and verify if there are any current safety
recalls. Be prepared and heed all the
guidance prior to arriving to the VPC to ensure the POV is shipment ready.
POV SIZE IS
transportation is authorized, one POV not to exceed (NTE) 20 measurement tons
may be transported (JTR 053001-B3.a).
Vehicles that exceed 20 measurement tons (MT) are considered oversized
or “out of gauge.” If you vehicle exceeds
the weight limit a signed agreement is required to pay the excess
transportation cost (JTR 053001-B2.a). Vehicle
dimensions can be calculated by using the formula below:
L x W x H = MT
EXAMPLE: (L) 17' x
(W) 8' x (H) 5.75' = 782 cubic feet/40 = 19.55 MT)
does not apply for members who are authorized shipment of an oversized POV for
medical reasons. Members must send
requests for oversized POVs through the Installation Surgeon General and MPS. Additionally, authorization for oversized
vehicle under these circumstances must be annotated on member’s order (AFI
24-602V4, para 7.6.4).
MY ASSIGNMENT IS
CANCELLED. WHAT NEXT?
If you have shipped
your POV and your assignment is later cancelled or your order amended, modified
or revoked, you may have your POV reshipped at Government expense to the proper
destination to include returning your POV to the former PDS.
CAN I PAY TO HAVE MY
POV SHIPPED AND BE REIMBURSED?
No. Reimbursement for personally procuring
transportation of your POV is not authorized unless the POV was shipped based
upon erroneous advice of a Government representative who is responsible to
provide POV shipment counseling such as a Transportation Officer (JTR
053001-B1, Table 5-64, Rule 2.b.).
A Service member who
is authorized POV transportation is not authorized POV storage. The intent of POV
storage is to provide storage for the member’s primary means of transportation.
It is not an automatic allowance to store vintage, historic, classic, restored,
collector or customized vehicles (AFI 24-602 V4, 184.108.40.206). Cost equalization is not a factor when
CAN I STORE MY POV?
Storage for one POV
may be authorized if a Service member is:
Ordered to a foreign
or non-foreign PDS OCONUS where POV transportation is not permitted due to the
country, area, U.S. laws, regulations, other restrictions, or the extensive
modification of the POV required as a condition of entry
Sent on a TDY in
support of a contingency operation for more than 30 days
Sent on a TDY in
support of humanitarian assistance or other emergency operations as declared by
an Executive Order or by the administering Secretary. In this circumstance, POV
storage must be authorized through the Secretarial Process
Authorized a POV due
to a unit PCS and the unit is deployed 31 days or more en-route
WHERE DO I TAKE MY
POV FOR STORAGE?
As you near your
departure date, you will need to turn in your vehicle to a VPC. You should always allow additional time should
any issues arise while turning in your vehicle. There are numerous VPC
locations available throughout the United States and OCONUS for you to turn
your vehicle for storage. You will need
to schedule an appointment to turn your POV in to a VPC. Visit www.pcsmypov.com to schedule your appointment and also
verify if your POV has any current safety recalls. Be prepared and heed all the guidance prior to
arriving at the VPC to ensure that your POV is shipment ready.
CAN I STORE MY OWN
You may arrange for
POV storage at a commercial storage facility other than the VPC. Storage in a private residence, garage, yard,
private lot does not constitute a commercial facility (JTR 0532-B3b). A commercial facility is defined by the JTR as
any commercial fee-for-service facility, open to the public for long-term
storage of household goods or privately owned vehicles (JTR Appendix A). Reimbursement is based upon the actual
storage cost and limited to what it would have cost the Government to store
your POV (JTR 0532-B3a). If you elect to
personally procure storage of your vehicle in the CONUS while you are OCONUS,
transportation of that vehicle, at Government expense, from the procured
storage location to the new CONUS PDS is not authorized. (JTR 0529-B1e).
A. Contact your local shipping office for POV entitlements. For information on POV turn-in process, visit the VPC website at www.PCSmyPOV.com
A. No. If you have an entitlement to ship a POV storage is not authorized.
A. Yes. Contact your local shipping office for information on rates and storage requirements.
A. No. POV shipments must be shipped through the VPC.
A. The Government will ship your POV if you have a medical issue that prevents you from driving. You are responsible for providing that information to your MPF to have the allowance stated on your orders.
Proactive Approaches to Avoiding Excess Cost
· Ensure your Professional, Books, Paper, & Equipment (PBP&E) to include Spousal professional items are separated and documented on your household goods inventory.
* PBP&E is defined in the Joint Travel Regulation (JTR) Appendix A.
PROFESSIONAL BOOKS, PAPERS, AND EQUIPMENT (PBP&E) are also known as professional (“pro”) gear. A Service member or employee’s PBP&E are items needed for the performance of official duties at the next or a later PDS.
A. PBP&E include reference material not ordinarily available at the next PDS; specialized clothing such as diving suits, flying suits, helmets, band uniforms, chaplains' vestments, and other specialized apparel; individually owned or specially issued field clothing and equipment; Government or uniformed service owned accountable organizational clothing and individual equipment issued to the Service member or civilian employee; communication equipment used by a Service member or civilian employee in association with the Military Auxiliary Radio System.
B. PBP&E exclude commercial products for sale or resale; sports equipment; shop fixtures; furniture; personal computer equipment and accessories; memorabilia, including awards, plaques or other objects presented for past performance; table service, including flatware, serving pieces, dishes, other utensils, and glassware; or other items of a professional nature that are not necessary at the next or a later PDS, such as text books from previous schools unrelated to future duties, or personal books.
C. For a Service member’s dependent spouse, PBP&E are items needed for the spouse’s
employment or community support activities at the next or a later destination. A civilian employee’s dependent spouse does not receive PBP&E. (This information must be annotated on DD Form 1299 Shipment Application.)
Note: Home school supplies and equipment do not qualify as spouse PBP&E. If an allowance for NTS exists, NTS is authorized for both the PBP&E for the member and the PBP&E for his/her dependent spouse when one or both are not required at the member’s next PDS. (AFI 24-602 V4 para. 220.127.116.11)
· Rid yourself of unnecessary items or personally procure items that maybe in excess of your weight entitlement.
If you believe that you are overweight, to avoid being billed for excess weight, you perform a Personally Procured Move (PPM). If you have additional weight allowance left from your government move, the remaining weight will be paid to you in an incentive not to exceed your prescribed weight allowance. Please ensure you complete an application to do a PPM prior to moving.
· Know Your Weight!
Stay abreast of your final household good shipment weight. The time to request reweigh is when you discover you are over your weight entitlement. The request should be in advance of delivery of your personal property shipment.
· Look for opportunities to minimize the use of Storage-In-Transit (SIT) and Nontemporary Storage (NTS), especially if you know your shipment exceeds your prescribed weight allowance.
This does not mean do not use your entitlement. We want to provide awareness that your excess cost could increase because of additional storage cost if your shipment is overweight. When moving work toward having a clear plan in executing your move, whether that is having a delivery address or minimizing the time your shipment is stored. If your shipment is in excess of your prescribed weight allowance ensure that your shipment is delivered, as soon as possible, to avoid additional excess cost.
• If you are going to or coming from an overseas location, ensure your prescribed weight allowance is not exceeded for your Unaccompanied Baggage shipment (UB). Members often experience significant excess cost because they ship items not classified as items needed for shipment in their UB shipment, which is restricted in allowable weight. If you can ship these items in your household goods shipment, even if in excess of your prescribed weight allowance the savings will be significant. The cost of shipping items by air from overseas locations is the factor that drives up the cost of movement. Avoid being overweight in your UB shipment at all cost.
· Communication is Key!
If something seems questionable, it probably is. Your local Personal Property Shipping Office (PPSO) will be able to answer any questions you have about your move. A smooth move happens when you are INFORMED.
There are (3) three action steps in your appeal process:
• Rebuttal: Rebuttal documentation is forwarded to PPA HQ/ECAF by the local (J) PPSO/PPPO or can be sent directly by the member through email to firstname.lastname@example.org. This applies to active duty, separated, and retired USAF members only. The member must provide a written memorandum to support why the debt is unjustified. A rebuttal for indebtedness must be filed prior to a remission or BCMR.(Note: Personal Property indebtedness does not have a statue of limitations).
• Remission: Members on active duty may file a remission(reduction) of indebtedness through their local FSO. The servicing FSO complies with procedures as outlined in DFAS DEM 7073-1, Volume 1. Only the uncollected portion of the debt can be considered for remission. A rebuttal for the indebtedness must be filed before a remission.
• Air Force Board for Correction of Military Records (BCMR): The BCMR has authority to correct any element of a military record, including the facts supporting any type of indebtedness. It applies to members or former members and dependents or heirs of deceased members. It recognizes the right to appeal cases if they think an error or injustice has been committed. The individual will complete and submit a DD Form 149, Application for Correction of Military Records.
i. Before BCMR action involving excess costs can occur, the member must appeal the case by filing a rebuttal. A copy of the final adjudication (rebuttal) must accompany the BCMR application.
ii. Members on active duty must file a remission of the debt BEFORE submitting a BCMR. The remission request must accompany the BCMR application.
iii. If a BCMR request is granted, PPA HQ/ECAF takes necessary action to modify or terminate the indebtedness.
* There is no statute of limitation for collection of Government owed debts.
A. AFI 24-602 V4 para. 3.6.3. states the TO is designated to approve a change of the net weight of shipments. This is allowed only when a shipment is completely unpacked and weight of packing materials is verified. The actual weight of the packing materials is then subtracted from the TSP/contractor's net weight.
3.6.4. Note: A packing allowance as prescribed in Attachment 5 is not authorized after weighing in this manner. (This is the packing percentage that is deducted from the net weight of shipment).
A. JTR 051301-A states that a Service member can move his or her HHG in as many lots as desired from one or more locations. However, the Government’s obligation, and maximum payment, is what the cost would be to transport the Service member’s maximum weight allowance between authorized locations in one lot at the Government’s “Best Value” cost.
AFI 24-602 V4 para 3.1.1. states that when members exhaust their JTR weight allowance, shipment of additional weight at government expense or by government arrangement is prohibited. However, if the maximum government obligation has been exceeded but the member has not exceeded their weight allowance, shipment of remaining allowances is subject to excess cost.
Note: This excludes an extra pickup done on the same Bill of Lading for movement.
A. AFI 24-602 V4 para. 3.7.5.; JTR (051306-E) HHG transportation with special routing or services provided.
18.104.22.168. Higher cost mode specifically requested by member. Excess cost is the difference between the mode normally selected by the JPPSO and the mode requested by the member.
22.214.171.124. Special services not provided under normal rates can be requested by and furnished to the member. These include premium packing and crating not otherwise required by a TSP to protect an item. The excess cost includes the cost of the special services.
126.96.36.199. The member may request final shipment of the property legally awarded to an ex-spouse incident to a divorce. The decision on whether or not to use the PCS allowance for this purpose rests solely with the member. The shipment is authorized on the current order provided the property was not previously shipped on that order and a shipping entitlement still exists. Otherwise, a new PCS order is required before property may be shipped. Annotate in the counseling module of DPS “Paying Officer Review.”
A. Absolutely, the AF Excess Adjudication Function receives inquiries from Air Force members and DoD employees requesting billings once their shipments have been identified in excess of their prescribed weight allowance. Upon completion of all destination services, transportation service provider (TSP) payments, and audits of payment vouchers a member can receive their excess cost bill. Once our office adjudicates the record, the excess cost debt is then posted to the member’s pay record for collection.
A. Unfortunately, the Excess Cost Adjudication Function is unable to provide cost estimates for members that suspect they may be overweight. The total cost of shipments are not available until the shipment is booked for movement, all destination services completed, transportation service provider (TSP) payments paid, and audits of payment vouchers are completed.
A. AFI 24-602 V4 para. 188.8.131.52.4. states that After-the-Fact verification of PBP&E can only be accepted when a review of the member’s case file contains documented intent to declare PBP&E for himself/herself and/or a spouse. Documented intent includes declaring an estimated weight entered on DD Form 1299, or separately identified, marked, and inventoried during the move in question as per paragraph.
AFI 24-602 V4 para. 184.108.40.206.5. When a member declares PBP&E but fails to have the Transportation Service Provider (TSP) record and weigh the items, credit may be given if the (J)PPSO/PPPO documents the items and weight upon delivery, or review the inventory to make a determination. Verification should be at the time of, or immediately after delivery and prior to unpacking of the PBP&E. This process is only to give credit to those cases that obviously completed all actions of declaration except when the TSP fails to annotate the Government Bill of Lading (GBL) or Bill of Lading (BL). The (J)PPSO/PPPO can use actual weight or construct weight of 7 pounds per cubic foot.
A. You will contact the Excess Cost Adjudication Function at email@example.com all inquiries will be answered promptly.
If you are a service member that retired/separated with a Home of Selection, you have 3 years to utilize your travel and transportation entitlement. Your HOS can be any location within the United States (including Alaska and Hawaii), your HOR/PLEAD outside the United States, or any other location subject to excess costs. Destination countries may impose port fees and tariffs on inbound shipments, which will be the member’s expense. Shipments transported by the government should be picked up prior to the entitlement expiration date. If you personally procure a move, ensure the move is completed and submitted for reimbursement to the responsible Transportation Office prior to the expiration of the entitlement. Circumstances where a hardship has prevented the use of your entitlements prior to the expiration date, you may request an extension.
HOS Shipping Entitlements:
· HHG shipment to your home of selection anywhere within the United States (including Alaska and Hawaii). Shipment of POV is authorized if selecting Alaska or Hawaii
· Your HOR outside of the United States
· Nontemporary storage is authorized the date your order is published and expires 1 year after your effective date from active duty termination. This entitlement cannot be extended unless you were hospitalized for a period of time during your 1 year entitlement
JTR 051003-I defines time limitations for HOS. The travel to the HOS must begin within 3 years after the release from active duty unless authorized an extension. If additional time is required, members may submit a request for an extension. The 3 year time limit to move does not extend to NTS. NTS ends 1 year from the date of active duty termination. These are not common occurrences, as every member may not qualify. A six-year limit may only be extended for travel to the HOS if a Service member has a certified and on-going serious/terminal medical condition. All extensions must have been for the same medical condition.
Reasons for extensions for HOS are in (3) three categories: Medical, Education/Training & Other Deserving Cases (ODC).
JTR 051003-I.1.a. Serious Medical Treatment on Active Duty Termination Date
A Service member and his or her dependent are authorized PCS travel and transportation allowances from the last PDS to an HOS when the Service member is either confined in or undergoing treatment at a hospital. The Service member and dependent must begin travel from the hospital or medical facility within 3 years after discharge or termination of medical treatment.
JTR 051003-I.1.b. Serious Medical Treatment after Active Duty Termination Date
A Service member who has not yet traveled to an HOS within 3 years after his or her active-duty termination date and becomes confined in or undergoes treatment at a hospital during that 3-year period is authorized additional time for PCS travel and transportation allowances from the last PDS to an HOS. The Service member and dependent’s initial one-year limit is extended by the number of days spent in the hospital.
JTR 051003-I.1.c. Education Started Before or on Active Duty Termination Date
A Service member and his or her dependent are authorized PCS travel and transportation allowances when the Service member is attending training or receiving education on his or her active-duty termination date to qualify for civilian employment. The Service member and dependent must travel within 3 years after the training or education is completed or 4 years from the active duty termination date, whichever occurs first.
JTR 051003-I.1.d. Other Deserving Cases During the one-year Active Duty Termination Date
If a Service member is prevented from traveling due to an unexpected event that is beyond the Service member’s control and is related to the Service member’s separation from the Service, the 3-year time limit applies for both the Service member and dependent’s travel unless extended through the Secretarial Process.
Examples of ODC:
· Completion of renovation/construction of retirement home
· Completion of child’s high school
· Active duty spouse
· Death of immediate family member (mother, father, sister, brother, child, spouse)
· Employment OCONUS
*Additional ODC qualifying reasons may also be located in AFI 24-602V4, Table 4.1.
If you separate with a HOR entitlement, you have 180 days to
utilize your travel and transportation entitlement. The entitlement is for shipment of HHG to your
HOR or PLEAD listed on the separation orders.
If you choose to move to an alternate location, you may be subject to
excess cost if the cost to the alternate location exceeds the Government's
Maximum Obligation (GMO) to the HOR or PLEAD location. Shipments transported by the government should
be picked up prior to the entitlement expiration date. If you personally procure a move, ensure the
move is completed and submitted for reimbursement to the responsible
Transportation Office prior to the expiration of the entitlement. Circumstances where a hardship has prevented
the use of your entitlements prior to the expiration date, you may request an
Home of Record
HHG shipment to your
home of record
Anywhere else not to
exceed the cost of moving your HHG in one lot to your HOR
POV shipment is not authorized if selecting any other
POV shipment is
authorized to your HOR/PLEAD when your HOR/PLEAD is outside of the United
JTR 051002-K defines time limitation requirements for member with HOR entitlements. Extensions are granted in 180-day increments with a maximum of (5) extensions which is an estimated 3 years from the effective date of separation.
Examples of ODC:
• Completion of renovation/construction of retirement home
• Completion of child’s high school
• Active duty spouse
• Death of immediate family member (mother, father, sister, brother, child, spouse)
• Employment OCONUS
*Additional qualifying reasons may be found in AFI 24-602V4, Table 4.1
Submit extension requests to HQPPA.ECAF-EXT@us.af.mil. You may call DSN: 487-3312 COMM: 210-652-3312 if you require additional assistance or clarification. The list of examples is not all inclusive.
What documentation should I submit with my request?
Requests should be submitted 60 days prior to the expiration date. This allows time to process your request and if you do not qualify, it will allow you time to arrange for movement before your entitlement expires.
When should I submit my request?
• HOR: 60 to 45 days prior to the expiration date
• HOS: 60 to 30 days prior to the expiration date