HomeNewsArticle Display

Cost-saving travel initiative projected to save $5M annually

JOINT BASE SAN ANTONIO-LACKLAND, Texas (AFNS) --

A new travel payment process for pipeline students, initiated by the Air Force Installation and Mission Support Center, is projected to save the Air Force $5 million a year.

The new process - switching which billing account is charged for travel – is a small change yielding tremendous benefits, said Darryl Hamilton, AFIMSC’s Installation Support Directorate, traffic management chief.

“We are basically switching from one card to another: a centrally billed account card to a unit card. The only difference is what card the travel management company charges when student travel is booked. It’s that simple,” he said.

When the Air Force pays for pipeline student travel with a government-issued, centrally billed account travel card, the charges include a transaction fee of nearly $67 for each student. With 30,000 to 40,000 Airmen completing basic military training and transitioning into Air Education and Training Command technical schools every year, those fees add up.

“The transaction fees assessed by the Defense Finance and Accounting Service cost the Air Force millions of dollars each year,” Hamilton said.

To save the Air Force money by reducing the number of high transaction fees, the AFIMSC Installation Support Directorate’s traffic management branch recently began focusing on driving down the number of travelers using a centrally billed account. The branch first worked with the Logistics Readiness Division of the Air Force Directorate of Logistics and the Air Force Financial Management and Comptroller Office to influence a Department of Defense policy requiring all DoD employees to use their individual travel card for official travel.

Next, because pipeline students don’t have individual government travel cards, AFIMSC began testing unit card use for their official travel in 2018.

“We’re constantly looking for ways to save the government money and make processes more efficient,” Hamilton said.

Using a unit card is nothing new. It allows transportation officers to consolidate all students with the same line of accounting to one transaction fee, but they have never been used for this purpose, said Gina Hoover, AFIMSC traffic management specialist.

“For years, different organizations – including the Air Force Band, sports teams and units with unique group travel requirements – have used a unit card to procure transportation services, but it’s never been tested on a large scale such as moving BMT graduates to technical school and technical school students to their first duty stations,” she explained.

The Air Force started testing the new process at Keesler Air Force Base, Mississippi, in October 2018. The second phase launched April 1 at Joint Base San Antonio-Lackland. So far, the concept has already saved the Air Force more than $100,000, Hamilton said.

In addition to the obvious cost benefit, the reconciliation process is now a lot more streamlined and efficient, said Andrew Burton, passenger travel manager at Keesler AFB.

“We found, on the user level, the reconciliation of payment has dropped from several days to minutes,” he said.

For the AFIMSC team, the benefits of finding and implementing cost-savings extend beyond efficient travel management.

“Think of the money that can be repurposed to support more mission requirements and our warfighters,” Hoover said.

The new process is expected to be in place at all AETC locations by September.

Engage

Facebook Twitter
Hello Houston, Texas! SrA Myesha Crosby tells us that there is no other city like Houston. Well, we are here to see… https://t.co/L17T5QH1Oo
RT @GenDaveGoldfein: Our Cyber #Airmen take the fight to the enemy in #cyberspace, while keeping us connected w/ each other & our loved one…
RT @ClemsonFB: Jalen Williams || Transferring passion for service and enthusiasm to impacting the world through purposeful employment! Cong…
Great job @AETCommand hosting the @realchefrush. #USAF may have garnered a new recruit. https://t.co/W0RbJ9Fvrz
RT @AstroHague: Can’t wait to showcase our “Airmen in Space” @SpaceCenterHou on Oct. 16, 11:00 a.m. CDT! If you can’t join us in person, tu…
RT @AETCommand: Happy #TankerTuesday! #DYK the KC-135 Stratotanker provides the core aerial refueling capability for the @usairforce & pro…
.@AETCommand's 23rd Flying Training Squadron is transforming the #pilot learning environment, developing vertical-l… https://t.co/I03WAOxZe8
RT @AF_Academy: We're incredibly excited and honored to host the Air Force's 12 Outstanding Airmen over the next few days! 🇺🇸 https://t.co/…
RT @ArmedwScience: #EllsworthAFB is looking for more innovative ways to expand the lifespan of its aircraft. Engineers are using a new deve…
RT @DeptofDefense: .@usairforce loadmasters perform a combat cargo offload qualification as a part of exercise #ThracianFall19 at Cheshnegi…
RT @AirmanMagazine: .@GenDaveGoldfein explains the @usairforce's way-ahead in advanced battle management: Multi-Domain Command and Control.…
Houston -- we are landing October 15 - 17. Cant wait to see what you have to show us! @AggieNetworkhttps://t.co/f3fDo0ntAZ
.@GenDaveGoldfein shares how success in “the future fight” relies on three key components. Find out what they are h… https://t.co/4Hhp3lW1pV
RT @DeptofDefense: “Without us, you live in the dark!” Electricity keeps the mission going at @RAFMildenhall, England. Meet one of the air…
RT @AFSpace: @AirWarCollege faculty members met w/ @US_SpaceCom & AFSPC senior leaders last week. The faculty learned about the challenges…
KC-135 Stratotankers provide the Air Force with global strike & rapid mobility. Like any of our assets we train &… https://t.co/zjATXCfQlN
RT @AF_Falcons: Maybe it will snow in February for the game... Colorado: no need to wait https://t.co/vq7KPsiITx
Cyber security is everyone's responsibility. First step, #BeCyberSmart. https://t.co/mVZr4nJoJK
“There have been some great Airmen, both military and civilian, at Tyndall AFB before, during and after the storm.… https://t.co/EiEga9ur0N