CCAF data migration leads to limited services for next several months

  • Published
  • By Phil Berube
  • Air University Public Affairs

The Community College of the Air Force will have limited services available to current and former students for the next several months as Air University migrates the college’s student academic records to a new enterprise-wide student information system.

The data migration process and ensuing training for the college’s staff, enlisted educators and installation education office advisors across the Air Force could take up to six months.

Enlisted Air Force active duty, Guard and Reserve Airmen and Space Force Guardians are all affected.

For months, Air University officials have been working aggressively to ensure no student data is lost. One of the reasons for the lengthy service interruption is that officials must verify that active student records migrate correctly and are validated, to include 260,000 students currently enrolled in coursework.

“We are fully aware this period of transition will be challenging” said Lt. Gen. Andrea Tullos, Air University commander and president. “But we must push through the pain of transitioning from an unreliable, antiquated system to the modernized system our students and instructors deserve. We aren’t losing data – we’re simply going to have limited access to it for a period of time. Once the transition is complete, we’ll get after awarding qualifying credit, updating student records and transcripts, and conferring CCAF degrees.” 

During the modernization window period, while student data will still be collected, student records cannot be updated. Actions impacted include new enrollments, inputs from military and civilian course transcripts, course credit applications and updates in Military Personnel Data System, or MilPDS. Additionally, installation education office counselors will have reduced access to student records but will still offer general education counseling services and assistance. New enrollments for the Air University Associate-to-Baccalaureate Cooperative (AU-ABC) program will not be possible and Air University will not confer CCAF degrees during the migration.

During the migration, the following CCAF functions will be available but current as of Sept. 28:

- Ordering CCAF transcripts and diplomas

- Participation in the Air Force Credentialing Opportunities On-Line, or AFCOOL, program

- Requesting and completing certificate programs, such as CCAF Instructor Certificates and Instructional Systems Development and FAA Airframe and Powerplant Mechanic certifications

- Participation in the General Education Module program

- Use of standardized testing and exam programs, such as CLEP and DSST

Over the next several months, CCAF will keep installation education services offices updated with the migration progress and what services might become available as it proceeds. A frequently-asked-questions page to help address student questions and concerns is accessible here.