HomeNewsArticle Display

Final record scan moves AFPC closer to total virtual service

Blanca Rubio, a contract scanning team leader at the Air Force Personnel Center at Randolph Air Force Base, Texas, scans the last paper unit personnel record June 3. Since September 2006, AFPC specialists have scanned about 325,000 records. The paper-to-electronic records transition is part of the Air Force's ongoing commitment to personnel services delivery transformation (U.S. Air Force photo/Richard Salomon)

Blanca Rubio, a contract scanning team leader at the Air Force Personnel Center at Randolph Air Force Base, Texas, scans the last paper unit personnel record June 3. Since September 2006, AFPC specialists have scanned about 325,000 records. The paper-to-electronic records transition is part of the Air Force's ongoing commitment to personnel services delivery transformation (U.S. Air Force photo/Richard Salomon)

RANDOLPH AIR FORCE BASE, Texas (AFPN) -- Blanca Rubio, a contract scanning team leader at the Air Force Personnel Center here, performed an electronic scan of the Air Force's last paper unit personnel record June 3.  

This was an important digital milestone because it completed the paper conversion to a Web-based, around-the-clock "virtual service center" located at the virtual Military Personnel Flight.

"This is significant because unit personnel records for active-duty members will no longer be physically located at the military personnel flights," said Sharon Hogue, chief of AFPC's Master Personnel Records Branch.

"Instead of Airmen standing in line and depending on others to do updates, they can now access their records online from their desks at their convenience," she said. "Additionally, this major accomplishment is an enabler for future transformation initiatives like automated boards and assignment processing."

The paper-to-electronic records transition is part of the Air Force's ongoing commitment to personnel services delivery transformation.

Since September 2006, AFPC specialists have scanned about 325,000 records that were shipped to the branch from every active-duty base in the Air Force. Each record was then scanned into the Automated Records Management System, which indexed them through the identifying data such as name, date, Social Security number and document type.

"Coding the records this way makes it easier to retrieve them later if needed," said John Sabo, the branch's quality assurance chief. "Getting to this point has been a challenging base-by-base process, but it's great to see that our efforts have paid off."

Each unit personnel record group, or UPRG, contains about 33 documents and includes all personnel information that cover an Airman's career, such as citations, enlistment papers, promotion certificates and education records.

"Depending on its complexity, each record takes about 3-5 minutes to scan," said Lezley Gonzalez, one of a 70-person team working the record scanning project. "Even though we use high-end scanners, it has been a manual, document-by-document process."

That's about 10,500,000 total documents.

"While this is a significant milestone, there is still much work to be done," said Ms. Rubio. "We will continue to look for ways to streamline our processes and improve customer service. Serving our Airmen in the most efficient and effective way technology will allow is both an ongoing and evolutionary effort." 

Comment on this story (comments may be published on Air Force Link)

View the comments/letters page

Engage

Facebook Twitter
The 6 finalists of @SecAFOfficial’s #SparkTank initiative will showcase their ideas to #USAF senior leaders at… https://t.co/5CDsmaW2aD
A setback just may have been the perfect setup to this #Airman's success. #KnowYourMil https://t.co/sCl0o7PTQj
A #USAF #F22Raptor is parked on the flight line on Feb. 11, 2019, @JBLENews. The jets were staged as part of a rout… https://t.co/jLVo8vgGeh
The @35thFighterWing & the Korat Royal Thai Air Base improve security & unite the #multinational force to accomplis… https://t.co/tw86O89624
Find out why these @455thAEW #Airmen must race against time in order to 'detect' and 'protect' in their deployed en… https://t.co/jzSl24cxZ2
.@USAFReserve Chief recently approved changes to the Active Guard Reserve program & plans to grow the program by si… https://t.co/at2UBLEa7q
"Without our @DeptofDefense and the components of it, & @FEMA, these #islands would not have been able to recover i… https://t.co/Zu25GmCMQC
We’re using #augmentedreality tech to provide more realistic training for our #maintainers, cutting time & breaking… https://t.co/kzfErH8tmP
RT @SecAFOfficial: Strong words from @SenFischer: The face of 21st century warfare is changing. We must meet this challenge head on. The U.…
Thanks to the partnerships #Airmen built within their community, the @Dodgers hosted the first Los Angeles “Enlistm… https://t.co/B6dYDIfVvB
Election to the @theNAEng is among the highest professional distinctions afforded to an #engineer. For one #USAF en… https://t.co/iCL59ciOxD
.@HQ_AFMC modernizes aircrew safety with new technology. https://t.co/eBpCF3gk33
What would you do if you witnessed a severe car accident? This @MacDill_AFB #Airman's quick thinking ultimately sav… https://t.co/K1cacCZAab
An #F16 flies over the coast of #Florida during a training sortie during a deployment @45thSpaceWing, Feb. 4. (Air… https://t.co/XgQEIpNI4p
RT @SecAFOfficial: We make it real. Fielding solutions faster & smarter. @usairforce https://t.co/n4kCs4WvPi https://t.co/EyZgqgpd9M
RT @AirmanMagazine: This hands-on training exposes Flight Nurse and Aeromedical Technician Course students to various types of wartime inju…
RT @AFThunderbirds: #blackhistorymonth: In 1964, Lloyd “Fig” Newton’s interest peaked when he saw the #afthunderbirds demonstration perform…
Meet Eden. She's not just a therapy dog; she’s a liaison of information between the #USAF and the @USArmy.… https://t.co/hVXFubZws7
The #USAF's partnership w/ the #RoK continues to build through joint training. Find out how this #pilot's training… https://t.co/Qb12jUdTHr